How can I avoid receiving a copy of an email I send to an Exchange distribution list using Microsoft Outlook?
As indicated by other comments, the solution is to create a rule that will delete the messages for you. Below are the steps to do this using Outlook 2010, 2013, or 2016. Note: this applies to people using Outlook to connect to an Exchange server account. Other types of distribution lists may behave differently.
Using Outlook 2010/2013/2016:
- Click the File tab.
- Click Manage Rules & Alerts.
- In the Rules and Alerts dialog, select the E-mail Rules tab and click the New Rule... button.
- In the Rules Wizard dialog, select
Apply rule on messages I receive
and then click Next. - Check the
from people or public group
condition. In the lower box, click thepeople or public group
link and then select your own name in the Rule Address dialog. Click OK to close the Rule Address dialog, and then click Next. - Check the following actions:
delete it
stop processing more rules
- Click Next.
- (Optional) If you routinely send yourself mail for other reasons, you may want to check the
except if my name is in the To or Cc box
exception. - Click Next.
- In the last step, specify the name for your rule.
- (Optional) If you want to delete existing emails already in your inbox, check
Run this rule now on messages already in "Inbox"
. - Click Finish to close the Rules Wizard.
- Click OK to close the Rules and Alerts dialog.
I was looking up the same question and the only solution I could think of at the end is setting up Outlook rule to delete email messages immediately that are sent from the same account. So far the only option to keep inbox clean.