How to keep value of merged cells in each cell?
You could use a custom VBA function that gives directly the value of the merged cell, no matter which one you select. In that case it is not necessary to duplicate the values.
- Switch to VBA view (Alt-F11)
- Create a new module via Insert > Module
- In your project, browse to the new module (you might want to give it a new name via the (name) property just under the explorer)
- Copy the following code in the module (pasting the code in ThisWorkbook will not work)
Code:
Option Explicit
Function GetMergedValue(location As Range)
If location.MergeCells = True Then
GetMergedValue = location.MergeArea(1, 1)
Else
GetMergedValue = location
End If
End Function
- You can now use the formula in excel
Code:
=GetMergedValue(A1)
Where A1 is a part of a merged cell.
In Excel 2003 this macro does the job:
Public Sub UnmergeAndFill()
With Selection
If .MergeCells Then
.MergeCells = False
Selection.Cells(1, 1).Copy
ActiveSheet.Paste 'Or PasteSpecial xlPasteFormulasAndNumberFormats
End If
End With
End Sub
Create the macro by
- pressing Alt-F11, Ctrl-R, menu
Insert/Module
, paste the code; - alternatively: Alt-F8, type a new name (
UnmergeAndFill
, e.g.), clickMake
orCreate
(? don't know the English button text)
Invoke the Macro by pressing Alt-F8, select it, Run
. Alternatively map it to a key
I know this is a rather old question, but this is the first place I landed when looking for an answer, and the accepted answer did not help at all. I DID discover an excellent answer, however, on MrExcel which I thought was worth putting on this thread for the benefit of anyone else googling for an answer:
http://www.mrexcel.com/forum/general-excel-discussion-other-questions/487941-data-multiple-cells-within-merged-cell-possible.html
To save looking up the link, the answer is remarkably simple; if you merge cells using Excel Format Painter, rather than Merge Cells, it preserves the data/formulae 'underlying' the merged cells. You just need to create a temporary merged block of cells in the right format somewhere else, to use as a template for the Format Painter. You can delete them afterwards. One thing to watch out for, though, is having 'hidden' data like this can be a trap for the unwary, since editing the visible cell does not change the invisible ones.