How do you transfer or export SQL Server 2005 data to Excel

I've found an easy way to export query results from SQL Server Management Studio 2005 to Excel.

1) Select menu item Query -> Query Options.

2) Set check box in Results -> Grid -> Include column headers when copying or saving the results.

After that, when you Select All and Copy the query results, you can paste them to Excel, and the column headers will be present.


SSIS is a no-brainer for doing stuff like this and is very straight forward (and this is just the kind of thing it is for).

  1. Right-click the database in SQL Management Studio
  2. Go to Tasks and then Export data, you'll then see an easy to use wizard.
  3. Your database will be the source, you can enter your SQL query
  4. Choose Excel as the target
  5. Run it at end of wizard

If you wanted, you could save the SSIS package as well (there's an option at the end of the wizard) so that you can do it on a schedule or something (and even open and modify to add more functionality if needed).


See this

This is by far the best post for exporting to excel from SQL:

http://www.sqlteam.com/forums/topic.asp?TOPIC_ID=49926

To quote from user madhivanan,

Apart from using DTS and Export wizard, we can also use this query to export data from SQL Server2000 to Excel

Create an Excel file named testing having the headers same as that of table columns and use these queries

1 Export data to existing EXCEL file from SQL Server table

insert into OPENROWSET('Microsoft.Jet.OLEDB.4.0', 
    'Excel 8.0;Database=D:\testing.xls;', 
    'SELECT * FROM [SheetName$]') select * from SQLServerTable

2 Export data from Excel to new SQL Server table

select * 
into SQLServerTable FROM OPENROWSET('Microsoft.Jet.OLEDB.4.0', 
    'Excel 8.0;Database=D:\testing.xls;HDR=YES', 
    'SELECT * FROM [Sheet1$]')

3 Export data from Excel to existing SQL Server table

Insert into SQLServerTable Select * FROM OPENROWSET('Microsoft.Jet.OLEDB.4.0', 
    'Excel 8.0;Database=D:\testing.xls;HDR=YES', 
    'SELECT * FROM [SheetName$]')

4 If you dont want to create an EXCEL file in advance and want to export data to it, use

EXEC sp_makewebtask 
    @outputfile = 'd:\testing.xls', 
    @query = 'Select * from Database_name..SQLServerTable', 
    @colheaders =1, 
    @FixedFont=0,@lastupdated=0,@resultstitle='Testing details'

(Now you can find the file with data in tabular format)

5 To export data to new EXCEL file with heading(column names), create the following procedure

create procedure proc_generate_excel_with_columns
(
    @db_name    varchar(100),
    @table_name varchar(100),   
    @file_name  varchar(100)
)
as

--Generate column names as a recordset
declare @columns varchar(8000), @sql varchar(8000), @data_file varchar(100)
select 
    @columns=coalesce(@columns+',','')+column_name+' as '+column_name 
from 
    information_schema.columns
where 
    table_name=@table_name
select @columns=''''''+replace(replace(@columns,' as ',''''' as '),',',',''''')

--Create a dummy file to have actual data
select @data_file=substring(@file_name,1,len(@file_name)-charindex('\',reverse(@file_name)))+'\data_file.xls'

--Generate column names in the passed EXCEL file
set @sql='exec master..xp_cmdshell ''bcp " select * from (select '+@columns+') as t" queryout "'+@file_name+'" -c'''
exec(@sql)

--Generate data in the dummy file
set @sql='exec master..xp_cmdshell ''bcp "select * from '+@db_name+'..'+@table_name+'" queryout "'+@data_file+'" -c'''
exec(@sql)

--Copy dummy file to passed EXCEL file
set @sql= 'exec master..xp_cmdshell ''type '+@data_file+' >> "'+@file_name+'"'''
exec(@sql)

--Delete dummy file 
set @sql= 'exec master..xp_cmdshell ''del '+@data_file+''''
exec(@sql)

After creating the procedure, execute it by supplying database name, table name and file path:

EXEC proc_generate_excel_with_columns 'your dbname', 'your table name','your file path'

Its a whomping 29 pages but that is because others show various other ways as well as people asking questions just like this one on how to do it.

Follow that thread entirely and look at the various questions people have asked and how they are solved. I picked up quite a bit of knowledge just skimming it and have used portions of it to get expected results.

To update single cells

A member also there Peter Larson posts the following: I think one thing is missing here. It is great to be able to Export and Import to Excel files, but how about updating single cells? Or a range of cells?

This is the principle of how you do manage that

update OPENROWSET('Microsoft.Jet.OLEDB.4.0', 
'Excel 8.0;Database=c:\test.xls;hdr=no', 
'SELECT * FROM [Sheet1$b7:b7]') set f1 = -99

You can also add formulas to Excel using this:

update OPENROWSET('Microsoft.Jet.OLEDB.4.0', 
'Excel 8.0;Database=c:\test.xls;hdr=no', 
'SELECT * FROM [Sheet1$b7:b7]') set f1 = '=a7+c7'

Exporting with column names using T-SQL

Member Mladen Prajdic also has a blog entry on how to do this here

References: www.sqlteam.com (btw this is an excellent blog / forum for anyone looking to get more out of SQL Server).


Use "External data" from Excel. It can use ODBC connection to fetch data from external source: Data/Get External Data/New Database Query

That way, even if the data in the database changes, you can easily refresh.

Tags:

Sql

Sql Server

Recent Posts