insert full ADO Recordset into existing ACCESS table WITHOUT LOOP
VBA Recordsets exist virtually in memory called during runtime until they are contained into an actual physical format (i.e., csv, txt, xlsx, xml, database temp table) saved to hard disk. This is akin to data frames in R or Python pandas, SAS datasets, PHP arrays, and other data structures.
Consider exporting your ADO in such a format using CopyFromRecordset methods into an Excel spreadsheet to be saved as csv, txt, xlsx, or xml. Alternatively, you can use the Save method to save recordset in a persistent format type like xml.
Then, append resultant file to MS Access table with its automated data migration features:
- For spreadsheets:
DoCmd.TransferSpreadsheet
- For txt, csv, or other delimited files:
DoCmd.TransferText
- For xml files:
Application.ImportXML
- For local or ODBC/OLEDB linked database tables:
INSERT INTO
append SQL query
Here's a basic example (run from excel in this case) which illustrates using a disconnected recordset to add records.
Sub Tester()
Dim con As ADODB.Connection, rs As ADODB.Recordset
Dim i As Long
Set con = getConn()
Set rs = New ADODB.Recordset
rs.CursorLocation = adUseClient '<<<< important!
'get an empty recordset to add new records to
rs.Open "select * from Table1 where false", con, _
adOpenDynamic, adLockBatchOptimistic
'disconnect the recordset and close the connection
Set rs.ActiveConnection = Nothing
con.Close
Set con = Nothing
'add some new records to our test recordset
For i = 1 To 100
rs.AddNew
rs("UserName") = "Newuser_" & i
Next i
'reconnect to update
Set con = getConn()
Set rs.ActiveConnection = con
rs.UpdateBatch '<<< transfer to DB happens here: no loop!
rs.Close
'requery to demonstrate insert was successful
rs.Open "select * from Table1", con, _
adOpenDynamic, adLockBatchOptimistic
Do While Not rs.EOF
Debug.Print rs("ID").Value, rs("UserName").Value
rs.MoveNext
Loop
rs.Close
con.Close
End Sub
Function getConn() As ADODB.Connection
Dim rv As New ADODB.Connection
Dim strConn As String
strConn = "Provider=Microsoft.ACE.OLEDB.12.0;" _
& "Data Source = " & ThisWorkbook.Path & "\Test.accdb"
rv.Open strConn
Set getConn = rv
End Function
To accomplish this with a SQL statement you use the SELECT/INSERT... IN [Designate DB A; record posted to] or FROM... IN [Designate DB B; record original source]
You can only use the IN statement once in a single query. Therefore you create the other connection using the ADODB connection to determine the other source connection.
Function example()
Dim dB_External As String
Dim db_Local As String
Dim cnLocal As ADODB.Connection
Dim cnExternal As ADODB.Connection
Set cnLocal = CurrentProject.Connection
Set cnExternal = New ADODB.Connection
cnExternal .Open "Provider=Microsoft.ACE.OLEDB.12.0;Data Source=C:\Users\\...accdb;Persist Security Info=False;"
dB_External = "C:\Users\\...accdb"
db_LOCAL = "C:\Users\\...accdb"
Example A:
strSQL = "INSERT INTO *Local table to receive records* (Column Designations)"
strSQL = strSQL & " SELECT ( *Corresponding records from external table* )"
strSQL = strSQL & " FROM *External table name* IN '" & dB_External & "'"
cnLocal.Execute (strSQL)
I use the above code, with the local ADODB connections if I select from a single external table.
Example B:
strSQL = "INSERT INTO *Local table to receive records* (Column Designations) IN '" & dblocal & "'"
strSQL = strSQL & " ( *Corresponding records from external table* )"
strSQL = strSQL & " FROM *External table name*
cnExternal.Execute (strSQL)
I use the above code using the external ADODB connection, if I select involves joining multiple tables in the external db.